Finance Administrator

Organization Overview: 

At Vivo we are a charitable enterprise on a mission to raise healthier generations in Calgary and beyond. We want Canadians of all ages to achieve their optimal health at home, school, work, and play. We’re creating local, evidence-based solutions to support individuals and whole communities be more active and connected by charting a course to make 10% shifts – shifts in people’s lifestyles, shifts in the care and design of communities and shifts in decision making at organizational and government levels.  

With the support of new experiences and innovative built environments created with and for the community, their success stories will be proof of our mission in action. They’ll serve as powerful motivation for others, in Calgary and across the nation, to make their own changes for life.  

The Finance & Administration Teams’ focus is to be a strategic and operational business partner by providing complete, timely and accurate financial reporting, oversight on internal controls and to safeguard assets.

Reports to: Finance & Administration Director

Role:  Finance Administrator

Vivo is looking for an individual who is highly organized, detailed orientated, and results – driven who has a passion for analyzing numbers and producing accurate and timely results. In addition, you have excellent communication skills and can adapt and work within a changing environment.

You will leverage your critical thinking and knowledge of accounting principles to challenge how things are done to support the organization in achieving operational excellence.

Responsibilities: 

  • Assist with managing the day-to-day accounting operations and ensure that there is documentation and redundant backup process in place for every critical operation. 
  • Process all invoices, credit card and expense statements, including printing and obtaining appropriate finance approvals on all items.
  • Manage payables including preparing payments (electronic fund transfers and cheques) and responding to all vendor inquiries.
  • Manage and provide oversight of accounts receivable including preparing and issuing monthly tenant invoices and ad-hoc invoices as required. 
  • Reconcile daily cash-outs to Moneris and prepare bank deposits.
  • Perform month end tasks such as accruals, adjustments, journal entries, bank and balance sheet reconciliations.
  • Maintain a proficient working knowledge of Microsoft Dynamics GP to:  
  • Analyze data to create various reports for management  
  • Ensure the system is used to its full capacity
  • Maintain an in-depth working knowledge of Avocado, facility management software to:
  • Maintain oversight and management of GL codes
  • Provide support for transactional issues within the system 
  • Collaborate with Guest Services Manager to manage external subsidies and customer account credits
  • Ensure collection of outstanding customer accounts receivables 
  • Process recurring customer payments monthly
  • Perform file management both onsite and offsite including the issuance of Calgary Archive reports, annual file review, implementation of retention schedule, approval of destruction and support for file maintenance. 
  • Prepare audit schedules and associated back up for the yearly and project audits.
  • Performs a variety of clerical support duties such as filing and tracking employee expense claims; and maintain records and files in various systems.
  • Assist with government reporting.
  • Assist with the annual budget.
  • Assist with managing risk mitigation to the organization’s financial and capital resources, through oversight and compliance with legislative and contractual obligations. 
  • Assist with compiling financial reports on monthly/quarterly/annual basis.
  • Maintain positive relationships with vendors, external consultants, and tenants.  
  • Manage supply chain including ordering, contract management, and PO system.
  • Perform other finance/ administrative-related duties and projects as required. 

Qualifications 

  • Diploma in Accounting, or BSc degree in Finance
  • Enrolment in the CPA Professional Education Program would be considered an asset
  • Minimum of 2 years proven work experience as a Finance Administrator, or similar role
  • Demonstrated hands-on experience with accounting software. Experience with Great Plains will be considered an asset
  • Advanced knowledge of MS Excel (pivot tables)
  • Current Standard First Aid and CPR-C/AED certifications 
  • Current Police Information and Vulnerable Sector Check

Thank you for your interest in Vivo.  To apply for this position, please submit a copy of your resume and cover letter to careers@vivo.ca.

This posting will remain open until a suitable candidate is hired.

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