Culture & People Assistant | Term

Organization Overview: 

Vivo means ‘live’ and embraces and celebrates diversity, community and the common thread that unites us all – life.  Vivo is a charity on a mission to raise healthier generations by empowering Canadians to achieve their optimal healthwhether they’re at home, school, work or in the community with us.

TheVivo for Healthier Generations Society operates a Research and Innovation Lab and Centre for Community Wellbeing, Recreation and Sport in the heart of north-central Calgary where we work with our community and partners to support them in living a healthier life 

Our roots began as a regional recreation centre in North Central Calgary.   Over 16 years Vivo has grown into a well-utilized and beloved community hub with underpinnings in research and innovation to support individuals and whole communities to be more active and socially connected.  In 2023, we are launching 117,000 square feet of new and renovated spaces, which will include a signature indoor park, aquatics upgrade, expanded boutique-style fitness, vital community spaces and a social research and innovation lab.

As a registered charity, Vivo is responsible for generating annual revenues of $7 million+ and undertaking fundraising and sponsorships to cover operating budgets, transfers to reserves for capital maintenance and equipment, investments in research and community development initiatives like the Vivo Play Project, and any other special projects that advance our charitable purposes, including the $60 million capital campaign for our upcoming expansion.

Role:

We are currently seeking a part-time self-motivated person to support our busy Human Resources function.  As a key support member of the Culture & People department, the Culture & People Assistant will play an instrumental role in supporting the team in preparing and executing a comprehensive range of HR programs and adequately resourcing talent for our facility expansion project.  Additionally, you will be responsible for providing coordination and administrative support to all areas within the Culture & People portfolio.

Work Schedule & Term: 20-30 hours per week. Flexible days and starting and ending times. Contract length: August 8, 2022 – December 23, 2022.  Possible contract extension.

Reports to: Culture & People Director

Responsibilities:

  • Under the direction of the Culture & People Director, Consultant and Coordinator, assist with consulting employees on a variety of HR policies and processes
  • Assist with the administration and full cycle recruitment including:
    • Developing internal/external job postings and advertisements
    • Pre-screening incoming resumes and phone interviewing pre-screened candidates
    • Forwarding all pre-screened resumes to appropriate hiring supervisor
    • Scheduling interviews with hiring supervisor
    • Conducting reference checks
    • Preparing letters of offer
  • Update job descriptions as required
  • Maintain Vivoverse (intranet) to ensure the most current information is stored and available as requested
  • Prepare orientation packages and all other logistics pertaining to orientations
  • In collaboration with the Culture & People Consultant and Coordinator, coordinate, schedule and assist with performing new hire orientations
  • Coordinate/prepare for HR training events, including: booking rooms, room set-up, audio visual set-up, catering coordination and set up, and preparation of course training materials (including photocopying, printing and assembly)
  • Update Culture & People related manuals, handbooks, documents as requested.
  • Coordinate and conduct exit interviews for all employee-initiated departures as requested.
  • Participate in special projects as assigned

Qualifications:

  • 2+ years of HR Administration experience.
  • Post-secondary diploma or degree in Human Resources or equivalent demonstrated work experience in the field.
  • Proficiency with Microsoft products (Word, Excel, PowerPoint and Outlook) and ability to navigate the web are necessary.
  • Strong verbal and written communication, attention to detail ad ability to prioritize multiple tasks
  • Maintaining a high level of confidentiality and dependability will ensure success in the position.

 Requirements:

  • This role is funded by the Government of Canada. Successful candidates must be between age of 15-30 according to the eligibility requirements.
  • Current Standard First Aid and CPR-C/AED certifications
  • A valid police information check for the Vulnerable Sector within the past 3 months

Thank you for your interest in Vivo.  To apply for this position, please submit a copy of your resume and cover letter to careers@vivo.ca

This posting will remain open until a suitable candidate is hired.

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